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Knowledge Exchange: Achieve Submissions

How to submit your work to Southern's Institutional Repository

Achieve Submissions

How to Add Your Citations to Achieve 

Here are the directions for adding your citations to Achieve:

1.      From the Library’s main page (southern.edu/library), under Research and Tools, Select Knowledge Exchange.

2.      In the left column, under “Author Corner”, click "Submit Research”.

3.      Locate the Achieve community. (It is in the middle of the page, right above the Center for Teaching Excellence and Biblical Foundations of Faith and Learning.)  

4.      Create an account or log in if you already have one. 

5.      Once you have created an account/logged in, you will be taken to the submission page.  

6.      Fill out the requested information and upload your file. All items that are designated "Required" must be completed before your submission will be processed. 

  • Supporting documentation (see below) is required for honoraria. 
  • If your submission was previously published, note this in the comments section.
  • If you don't provide a recommended citation, that's ok; one will be provided for you.

7.      Click “Submit”. Congratulations! You’re done! 

8.      Your submission will be visible in Knowledge Exchange in 48-72 hours.

9.      Questions?

Why are we changing the way we do Achieve?
With this new system, we have consolidated three different processes into one.  This is an effort to minimize the steps for faculty members when submitting their citations to Achieve, applying  for honoraria, and submitting their works to Knowledge Exchange.  Instead of filling out three forms and manually sending off supporting documents, faculty are now able to fill out one digital form and attach any necessary supporting documents. 

Do I need to create a KnowledgeExchange@Southern account?
Yes, you will need to create a unique account within the repository. Please use your Southern email address, as this is how the system recognizes you are affiliated with the university. Complete directions can be found here. You will need to confirm this new account through a verification email, which will be sent from bepress, our repository vendor. 

I found an error in my Achieve submission, how do I revise a submission?
To revise a submission that has been posted to the repository, contact the repository administrator with the new version. If the submission has been submitted, but not yet posted, you may revise it via your My Account page:

  • Locate the article on your My Account page, and click the title.
  • Click Revise Submission from the list of options in the left sidebar.
  • Enter your changes in the Revise Submission form, and click Submit at the bottom of the page to submit your changes. (You only need to modify the portion of the form that corresponds to the changes you wish to make.)

Do I have to submit the full-text of document if I am requesting honoraria?
You will need to submit the full-text of the document as supporting documentation if you are requesting honoraria. The full-text will be used to verify you meet the honoraria requirements and will not be published without your permission or the permission of the publisher, if applicable.

Why are the majority of the listings in Achieve citation only?
Achieve is the repository for documenting the scholarly works of Southern Adventist University faculty. As such, citation-only information provides documentation of the activity for academic administration. When requested by the individual and allowed by the copyright holder, the full-text of the document can be published in the faculty member's Faculty Works community.

If I submit my document will everyone be able to see it?
While the Achieve community within Knowledge Exchange is available for public viewing, documents submitted as supplemental documents for honoraria requirements will not be published or viewable to anyone other than the repository administrators and the Faculty Affairs committee. 

Is Achieve available to everyone?
Southern Adventist University faculty members are encouraged to list research, publications, and creative expression in Achieve.  

What do I need to do if I want to include my work in Achieve and my department's Faculty Works community?
To post your work in both areas, select "Yes" for the "Publish in Faculty Works?" question on the Achieve submission form. Jessica Spears will contact you with any questions regarding your submission.

What if I only want to submit my citation to Achieve and not request honoraria or include my work in KnowledgeExchange?
You can certainly do that!  On the form, select “NO” where it says “Request Honoraria?” and select “NO” where it says “Publish in Faculty Works?”

If I worked with a colleague on a project, do we each need to submit our work to Achieve?
Only one member of the group needs to submit the work to Achieve. Please make sure to list all members of the group in your citation as authors. 

Who do I contact for questions regarding honoraria? 
For questions regarding faculty honoraria, email Kevin Brown at kbrown@southern.edu

Who do I contact for questions regarding KnowledgeExchange@Southern?
For questions regarding Knowledge Exchange, email Jessica Spears at jspears@southern.edu.

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